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Title

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Project Expeditor

Description

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We are looking for a Project Expeditor to support project managers and teams by ensuring smooth communication, timely delivery of resources, and efficient coordination of project activities. The Project Expeditor plays a critical role in maintaining the flow of information and materials across departments, vendors, and clients to ensure that project milestones are met on time and within budget. As a Project Expeditor, you will act as the central point of contact for project logistics, tracking progress, identifying potential delays, and facilitating solutions to keep the project on schedule. You will work closely with procurement, operations, and project management teams to monitor supply chains, manage documentation, and ensure compliance with project requirements. This role requires excellent organizational and communication skills, as well as the ability to multitask and prioritize in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and capable of working independently while collaborating effectively with cross-functional teams. Key responsibilities include tracking project timelines, coordinating with suppliers and contractors, maintaining accurate records, and providing regular status updates to stakeholders. You will also assist in preparing reports, managing change orders, and ensuring that all project documentation is complete and up to date. The Project Expeditor must be comfortable using project management software and tools to monitor progress and communicate effectively. A background in logistics, supply chain management, or project coordination is highly desirable. This position offers an excellent opportunity to gain experience in project management and contribute to the successful execution of complex projects across various industries. If you are a motivated individual with a passion for organization and efficiency, we encourage you to apply.

Responsibilities

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  • Coordinate communication between project stakeholders
  • Track project timelines and deliverables
  • Monitor supply chain and procurement activities
  • Maintain accurate project documentation
  • Assist in preparing project reports and updates
  • Identify and resolve logistical issues
  • Support project managers with administrative tasks
  • Ensure compliance with project requirements
  • Manage change orders and documentation updates
  • Facilitate meetings and follow-ups with vendors and teams

Requirements

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  • Bachelor’s degree in business, logistics, or related field
  • 1-3 years of experience in project coordination or logistics
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication
  • Proficiency in project management software (e.g., MS Project, Asana)
  • Ability to work independently and in a team
  • Attention to detail and problem-solving skills
  • Experience with procurement or supply chain processes is a plus
  • Familiarity with documentation and reporting standards
  • Ability to manage multiple priorities under tight deadlines

Potential interview questions

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  • Do you have experience coordinating logistics for projects?
  • What project management tools are you familiar with?
  • Can you describe a time you resolved a project delay?
  • How do you prioritize tasks in a fast-paced environment?
  • Have you worked with procurement or supply chain teams before?
  • What strategies do you use to ensure clear communication?
  • Are you comfortable managing documentation and reports?
  • How do you handle conflicting deadlines?
  • What industries have you worked in previously?
  • Why are you interested in this Project Expeditor role?